Purchase Order Management
Raise purchase orders, receive the goods into inventory, and book the supplier bill in accounting. See ordered vs received for every line.
How it works
Someone requests a buy
Issue the PO to the supplier
Goods come into stock
The supplier bill is booked in accounting
Buying without a purchase order is how you end up paying for goods you never received. Purchase order management keeps the request, order, receipt, and bill on one record, so what you pay for matches what walked in the door.
Without a purchase order, buying turns into reorders of stock you already hold, receipts no one can see, and bills that don't tie to anything. Purchase order management ties the request, order, receipt, and bill together, so you buy what you meant and pay for what actually arrived.
What you can do
- Raise purchase orders with approval. Route POs above a threshold to an approver before they reach the supplier.
- Receive against the order. Record what arrived, and inventory updates automatically, line by line.
- Match the bill to the order. Book the supplier bill in accounting tied to this PO, so you catch discrepancies before paying.
- See ordered vs received. Each line shows what was ordered, what's been received, and what's still outstanding.
How it works
A purchase order is issued, goods are received into inventory against it, and the supplier bill is booked in accounting tied back to that order. Because the order, the receipt, and the bill share one record, you can match them without chasing three inboxes.
How it connects
Related features
Keep an accurate count of what's in your warehouses and record every movement as it happens. Handles multiple warehouses, reservations, stock counts, and lot tracking.
A double-entry ledger with invoices, bills, payments, journals, budgets, and month-end close. Entries post automatically from sales, purchases, and expenses.
Related guides
Frequently asked questions
Does receiving goods update inventory?
Yes. Received quantities increase stock automatically, against the purchase order line.
Do I enter the supplier bill separately?
The supplier bill is booked in accounting and ties back to the purchase order, so you can match what was billed to what was received.
Can purchases be approved before they're sent?
Yes. Purchase orders above a threshold route to an approver before they reach the supplier.
Can I see ordered vs received?
Yes. Each order line shows how much was ordered, how much has been received, and any shortfall.
See it in your own operations
Start with the one feature that hurts most, then expand when it proves itself.
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