Run your whole business on one cloud ERP

Kikan System is a cloud ERP for small and medium businesses. Sales, inventory, accounting, expenses, and approval workflows in one place, so you see your business as it actually is. Free for up to 2 users, no credit card.

You're not the only one outgrowing spreadsheets

Growing businesses hit the same walls:

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Invisible waste

Work is getting slower, but you can't prove where the time goes.

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Outgrowing your tools

Excel and LINE worked before. Now the gaps are getting risky.

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ERP sounds scary

ERP sounds expensive, heavy, and like a long project.

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No IT team

We can't customize a big package. We don't have internal IT.

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Loss of control

We're growing, but we can no longer see the business clearly.

These problems do not just slow you down. They compound. Each day makes it harder to see what is really happening, and harder to course-correct when things go wrong.

The solution

One ERP for the parts of your business that spreadsheets can't hold anymore

Kikan System ties your sales, purchases, expenses, and accounting into one flow, from first lead to final payment. No more scattered tools or delayed numbers. One clear view of your operation.

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All your business data in one place

Sales, inventory, accounting, and more on one ledger. No more hunting through spreadsheets or email threads.

  • โœ“One connected record per transaction
  • โœ“Find what you need in seconds
  • โœ“A clear trail of who changed what, and when
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Approvals that follow your rules

Build multi-step approval workflows in a no-code builder, so the same request always follows the same path.

  • โœ“No-code workflow builder
  • โœ“Routing by amount, role, or request type
  • โœ“Fewer manual handoffs, fewer mistakes
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See the business as it is today

Reports read the live ledger, so you decide on current numbers, not last month's merged spreadsheet.

  • โœ“Live dashboards from the live ledger
  • โœ“Standard reports: trial balance, P&L, balance sheet
  • โœ“Drill down into the numbers behind every chart
About Kikan System

One cloud ERP for small and medium businesses

Kikan System is a cloud ERP that connects sales, purchasing, inventory, manufacturing, accounting, expenses, attendance, timesheets, projects, and approval workflows in one place, so teams stop juggling disconnected tools and manual handoffs.

Start with the modules you need today and add more as you grow. Free for up to 2 users, no credit card. Built for SMEs, with Japan consumption tax and India GST handled in accounting.

Core business operations

Every core operation, on one ERP

Each card opens its own page. Start with what you need and add more as you grow.

Kikan System
Kikan System
Integrated ERP Core
Connected modules
Real-time Sync
One system

Why Kikan System?

A cloud ERP built for small and medium businesses, not enterprise complexity.

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Not another heavy ERP

Loads fast and keeps screens simple, so people actually use it instead of fighting a bloated interface.

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No IT team required

An intuitive interface and clear workflows, so your team can get going without a long training rollout.

Works on any device

It runs in a browser, so your team uses it on desktop, tablet, or phone, wherever they are. Nothing to install.

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Start small, grow smart

Begin with one module, like inventory or accounting. Add more as your business grows.

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Local tax handled right

Calculates Japan consumption tax and India GST, and prints your registration number so invoices meet the rules. Electronic tax filing is not included.

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Real-time visibility

See sales, purchasing, and finance on one live ledger, so the numbers agree without chasing spreadsheets.

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Your data stays yours

Each company's data lives in its own isolated space, secured with passkey login.

Features

Explore every feature

Each one works on its own and connects to the rest. Open any feature to see how it works.

๐Ÿ“ฆInventory Management

Keep an accurate count of what's in your warehouses and record every movement as it happens. Handles multiple warehouses, reservations, stock counts, and lot tracking.

Learn more โ†’
๐Ÿ‘ฅCRM

Capture leads, move them through your sales pipeline, and keep one customer record that sales, billing, and support all share. See every deal's stage at a glance.

Learn more โ†’
๐Ÿ“Sales Order Management

Record sales orders, reserve the stock for them, and ship, with invoices and payments handled in accounting. See every order's stage from confirmed to invoiced.

Learn more โ†’
๐Ÿ›’Purchase Order Management

Raise purchase orders, receive the goods into inventory, and book the supplier bill in accounting. See ordered vs received for every line.

Learn more โ†’
๐Ÿ›’B2B Customer Portal

Give your customers their own storefront to browse the catalog, place orders, receive quotations, and view invoices. Every order becomes a real sales order in your ERP, priced from their pricelist.

Learn more โ†’
๐ŸญManufacturing (MRP)

Define multi-level bills of materials, run production orders, track man-hours, and land finished goods in inventory. Lots are traced for recalls.

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๐Ÿ“ŠAccounting

A double-entry ledger with invoices, bills, payments, journals, budgets, and month-end close. Entries post automatically from sales, purchases, and expenses.

Learn more โ†’
๐Ÿ’ดConsumption Tax & Qualified Invoices

Calculate Japan's consumption tax at 8% and 10% per line, print qualified invoices with your registration number, and post output tax and input tax to separate ledgers automatically.

Learn more โ†’
๐Ÿช™GST & India Tax

Calculate India's GST as CGST and SGST or as IGST by place of supply, read the rate from the HSN master, carry GSTIN on invoices, and post input GST to its own ledger automatically.

Learn more โ†’
๐ŸงพExpense Management

Submit expense claims with receipts, route them for approval, and reimburse, with the accounting entry posted automatically on approval.

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๐Ÿ•Attendance Management

Record clock-in and clock-out, manage leave requests and approvals, and produce attendance summaries. Hours and leave feed your payroll process.

Learn more โ†’
โฑ๏ธTimesheets

Log hours by project and task, approve them, and tell billable time from internal time. Hours feed project cost and profitability.

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๐Ÿ“Project Management

Plan projects, track tasks and milestones, and watch budget against actual cost, with time and expenses rolling up from timesheets and claims.

Learn more โ†’
๐Ÿ”€Approval Workflows

Build no-code, multi-step approval flows for any request, route them to the right approvers, and keep a full audit trail of who approved what and when.

Learn more โ†’
๐Ÿ”Security & Access Control

Sign in with passkeys, control who can see and do what by role, restrict access to your office network, and keep your data isolated from every other tenant.

Learn more โ†’

Start free. Add more when you're ready.

Begin with the modules you need today. No credit card, and you can cancel anytime.

No credit card required

Free plan

Free

for up to 2 users

*We notify users at least 90 days before any change to free-plan terms.

  • โœ“All modules accessible
  • โœ“No transaction caps on the free plan
  • โœ“Real-time reports from the live ledger
  • โœ“Email support
  • โœ“No credit card required
  • โœ“Cancel anytime
Start free

Need More?

For teams larger than 2 users, contact us for custom pricing.

Contact Sales

Volume discounts available

FAQ

Questions before you start?

Is Kikan System really free?

Yes. Free for up to 2 users, no credit card. Once your workspace is provisioned (within 1 business day), you can start core operations like sales, inventory, and accounting.

Do I need a dedicated IT person or servers?

No. Kikan System is a cloud ERP with no server setup or maintenance. It is designed for small and medium businesses to use as-is.

What is an ERP / core business system?

An ERP connects core business processes such as sales, purchasing, inventory, accounting, and workflow in one integrated system. Kikan System is a cloud ERP built for SMEs.

Does it support local tax like GST and consumption tax?

Yes. The accounting module calculates consumption tax and GST on your transactions and supports month-end close. It prints your registration number so invoices meet qualified-invoice rules. Electronic tax filing is not included.

Which module should I start with?

Start with what you need now (for example, inventory plus sales, or accounting) and add more as you grow. There is no need for a risky big-bang rollout.

Resources

Practical guides to choosing your core system

Selection, migration, and daily operations for ERP and cloud core systems.

Ready to get started?

Create your free workspace. Setup steps arrive by email.

Free for up to 2 users, no credit card. Send us a few details and we'll provision your workspace and send login steps within 1 business day.

Create your free workspace

A few details and we'll set up your free workspace.

No credit card required. Free for up to 2 users.